The library maintains petty cash for small out-of-pocket expenses ($35.00 or less) incurred by staff. The board has set the monthly petty cash amount at $150.00.
The Fiscal Officer is the custodian of the petty cash fund. The Library Director and Deputy Fiscal Officer may access the petty cash fund in the Fiscal Officer’s absence.
Employees must furnish an original, itemized, dated receipt to the petty cash custodian to be reimbursed.
Cash advances are allowed. The Fiscal Officer or Library Director may choose to approve the release of petty cash for official library business before the expense has been incurred. Employees must furnish an original, itemized, dated receipt to the Fiscal Officer, and any overage funds, after the purchase. If a receipt and change is not presented, the employee will be asked to reimburse the petty cash fund.
The petty cash fund will be reconciled monthly.
The Fiscal Officer may replenish the petty cash fund at their discretion.
[Revised 11/13/2023; Resolution 24-20]