- Purpose To provide guidelines for employees of the Garnet A. Wilson Public Library to perform their job duties from a remote location, either temporarily due to emergencies (e.g., disaster recovery) or as part of an approved flexible work arrangement.
- Scope This policy applies to full-time and part-time staff whose job functions can be reasonably and effectively completed from a remote location. It does not apply to public service roles requiring physical presence (e.g., circulation desk, custodial services).
Eligibility Eligible employees must:
- Have job duties that are measurable and can be performed remotely.
- Have access to a reliable internet connection and a secure work environment.
- Maintain confidentiality and follow library policies while working off-site.
Final eligibility and approval are determined by the Library Director or supervisor.
- Types of Remote Work
- Emergency/Temporary: Activated during building closures, public health emergencies, weather events, or IT disaster recovery.
- Scheduled/Flexible: Pre-approved routine work-from-home arrangements (e.g., 1–2 days per week).
- Project-Based: For tasks requiring uninterrupted time, such as data entry, grant writing, or system upgrades.
- Remote Work Expectations
- Maintain regular work hours and be available via phone, email, or chat during assigned shifts.
- Submit a daily or weekly log of work completed, if requested.
- Protect all sensitive patron or library data using encrypted storage or secure platforms.
- Follow the same IT, internet safety, and confidentiality protocols as onsite work.
Equipment and Technology The library may provide:
- Laptop or tablet
- VPN access or cloud platform credentials
- Software licenses
Employees are responsible for:
- Internet access
- A quiet, secure work environment
- Basic troubleshooting of home equipment
- Timekeeping & Leave
- Non-exempt employees must accurately record hours worked and take required breaks.
- Overtime must be pre-approved.
- Sick or vacation time must be reported as usual.
- Communication Employees must:
- Check and respond to emails and messages regularly.
- Attend virtual meetings and trainings as scheduled.
- Notify their supervisor of any disruptions that prevent them from working (e.g., power outage, illness).
- Security & Confidentiality Employees must:
- Keep physical documents secure and return them to the library as required.
- Avoid using public Wi-Fi for library work unless connected through a secure VPN.
- Report any suspected data breach or IT issue immediately to the IT Administrator.
- Termination of Remote Work The library may revoke remote privileges at any time based on:
- Performance issues
- Operational needs
- Noncompliance with this policy
